• Regular After School Program Fees (Effective 2017--2018 school year)  

    $ 25.00

    Non-refundable annual registration fee collected when the family registers.  This fee is reduced to $15.00 after February 1.
    $ 60.00

    Per week for the first child registered in the program (all programs except for Sardis, Stallings and Sun Valley).

    $ 55.00 Per week for additional children registered in the program in the same family (all programs except for Sardis, Stallings and Sun Valley).
    $ 50.00 Per week for the first child registered in the program at Sardis, Stallings or Sun Valley; does not include Early Bird Arrivals.
    $ 45.00

    Per week for additional children registered in the program in the same family at Sardis, Stallings or Sun Valley; does not include Early Bird Arrivals. 

     $20.00     Per week for only Early Bird Arrivals at Sardis, Stallings, or Sun Valley. 
    $ 10.00 Teacher Work Day Fee for attending additional time on teacher workdays (per child, non-refundable).

     

    Summer Day Camp and Intersession Charges:

    $115.00 Per week for the first child registered in the program.
    $110.00 Per week for additional children registered in the program from the same family.
    $ 25.00 Non-refundable registration fee collected at the time of registration if not enrolled during regular school year; $30 for two or more children from the same family.

     

    Activity Fees

    If a parent elects to enroll a child in an extra enrichment activity (field trip, on-site activity, etc.), the parent will be responsible for any cost incurred by the After School Program for the extra activity. Advance notice of the date and cost of the activity will be given. All activity fees are non-refundable.

     

    Returned Check Fee (Does not apply effective April 15, 2017; we now participate in the CheckREDI program.)

     

    Late Payment of Tuition Fee

    A fee of $10.00 per family will be added automatically when tuition payments are made after Friday (or the last day of the week that the child regularly attends) at 6:00 p.m. for the upcoming week unless the child is absent due to illness on that day. A parent who arranges for alternate pickup on a Friday is still responsible for ensuring that payment is made according to ASP payment policy to avoid being charged this fee.

     

    Late Pickup Fee

    A late pickup fee of five dollars per child, per every five minutes ($1.00 per minute) will be charged to parents picking up children after 6:00 p.m. We reserve the right to dismiss a child after the third instance of late pickup. In the event a parent experiences a true emergency, the program coordinator should be notified by 6:00 p.m.  If no contact has been received, attempts will be made to contact persons on the child’s emergency list. If child is not picked up by 6:45 p.m. local authorities may be called.

     

    Late Registration Fee (TWD, Intersession, Breaks)

    Failure to enroll by the posted deadline for teacher workdays, intersession, or winter and spring breaks (or any time a child is required to attend a site other than the home site) will result in a $10.00 per child late registration fee. Late enrollment will be permitted based on available space and number of staff scheduled to work.

     

    Payment Procedures

    The program is financially self-supporting through fees collected from parents of each child enrolled. The After School Program receives no Federal or State money, therefore:

    For Regular Paying Parents:

    1. Weekly tuition from all parents, including those receiving tuition assistance, is due in advance on Friday (or the last day of the week that the child regularly attends) for the next week.
    2. Weekly tuition payments are considered late and an account will be assessed a Late Payment of Tuition Fee of $10.00 if payment is made after Friday at 6:00 p.m. In the event of a school closing or child’s absence due to illness on Friday (or the last day of the week that the child regularly attends), tuition is due the first business day of the next week.
    3. An account is considered past due if not paid on Friday if there is a balance due. The total balance due must be paid within the following three days (by Wednesday) or the child may not return to the program on the fourth day (Thursday) after the account becomes past due.
    4. Payments should not be sent with the child or left in the school office. Payment should be made to the program coordinator or the coordinator’s designated charge person. A parent who arranges for alternate pickup on a Friday is still responsible for ensuring that payment is made according to these policies.
    5. If paying in cash, parents are requested to have correct change—cash is not kept on site.
    6. Credit will be given for inclement weather when the program is closed.
    7. The After School Program is unable to accept postdated checks for payment on account. If special circumstances or situations occur, consideration for approval of payment arrangements must be made through the After School Program’s Central Services (704) 290-1516.
    8. The full weekly fee is due regardless of a child’s attendance, holidays during the week, or child’s start date.
    9. It is imperative that parents provide to the program coordinator current contact numbers, physician and hospital preferences, and place of employment.

     

    For Parents Receiving Tuition Assistance:

    1. Weekly tuition from all parents, including those receiving tuition assistance, is due in advance on Friday (or the last day of the week that the child regularly attends) for the next week.
    2. Parents who have a parent portion due must meet the payment requirements stated above for the parent portion.
    3. Parents must obtain a DSS voucher before a TWD, Winter/Spring Break, or Intersession in the name of the site where the child will be attending. A new voucher must be obtained for any site other than the site a child regularly attends. If a new voucher is not obtained, the parent will be responsible for all charges not covered by DSS. Unpaid past due balances will result in the child(ren) not being able to attend as stated in the Financial Agreement and Parent Handbook.
    4. If the ASP contacts DSS more than twice during the school year for non-payment of past due balances on parent portions, the voucher will be suspended and the child(ren) will be unable to attend ASP for the remainder of the school year. 

     

    Statements of Account

    As a courtesy to our parents, year-end tax statements will be produced by January 31 for all families with accounts in good standing. The statement will be in the name of the person who enrolled the child/ren. Statements for active families will be sent to the current site. Statements for inactive families will be available at the site that the child attended unless the family has a past due balance. If there is a past due balance on the account, the year-end tax statement may be picked up from ASP Central Services after payment of the past due balance. A year-end tax statement may be mailed if a parent provides a self-addressed, stamped envelope. Requests for duplicate tax statements will require a notice of two business days and a fee of $5.00.

    Families needing childcare reimbursement statements should call the appropriate program coordinator; a one week notice is required to fulfill these requests.

     

    End of Year Tuition Prepayment

    End of year tuition prepayment is requested from parents so that the books for the regular school year may be closed out in order to open books for the Summer Camp. Please review the Parent Fee Schedule for the last month of school for the amount that is requested as prepayment.

     

    Refunds

    The program coordinator submits a withdrawal slip to the ASP bookkeeper when a family withdraws from the program. If a credit balance remains after all charges and fees are posted, the bookkeeper will submit a refund request to UCPS Finance Department. Checks will be cut and mailed based on the Finance Department’s monthly schedule.